| THE MINISTRY OF FINANCE OF VIETNAM ———- |
THE SOCIALIST REPUBLIC OF VIETNAM Independence – Freedom – Happiness ————— |
| No.: 88/2021/TT-BTC | Hanoi, October 11, 2021 |
CIRCULAR
ACCOUNTING FOR HOUSEHOLD BUSINESSES AND INDIVIDUAL BUSINESSES
Pursuant to the Law on Accounting dated November 20, 2015;
Pursuant to the Law on Tax Administration dated June 13, 2019;
Pursuant to the Government’s Decree No. 174/2016/ND-CP dated December 30, 2016 on elaboration of some articles of the Law on accounting;
Pursuant to the Government’s Decree No. 87/2017/ND-CP dated July 26, 2017 defining functions, tasks, powers and organizational structure of the Ministry of Finance;
At the request of the Director of the Department of Accounting and Auditing Regulations;
The Minister of Finance of Vietnam promulgates a Circular providing guidance on accounting for household businesses and individual businesses.
Chapter I
GENERAL PROVISIONS
Article 1. Scope
This Circular provides guidance on accounting records and bookkeeping by household businesses and individual businesses.
Article 2. Regulated entities
- This Circular applies to household businesses and individual businesses that pay taxes by declaration in accordance with regulations of law on taxation.
- Household businesses and individual businesses that are not governed by this Circular are encouraged to do accounting according to the provisions of this Circular.
Article 3. Organizing accounting works
- Accountants of household businesses and individual businesses shall be appointed by representatives of such household businesses and individual businesses. The representative of a household business or individual business may appoint his/her parent, foster parent, spouse, natural child, adopted child or sibling to act as an accountant of that household business or individual business or appoint a person holding the position of manager, executive officer, warehouse-keeper or cashier or the one assigned to buy and/or sell assets to perform accounting works for that household business or individual business.
- Household businesses and individual businesses shall do accounting according to the provisions of this Circular or accounting policies for microenterprises depending on their management requirements and characteristics of their business operations.
- Household businesses and individual businesses may apply the provisions of Article 41 of the Law on Accounting and Articles 9 through 17 of Decree No. 174/2016/ND-CP dated December 30, 2016 to their preservation and retention of accounting documents to serve the determination of their tax liabilities to state budget and the management of household businesses and individual businesses by tax authorities.
Chapter II
SPECIFIC PROVISIONS
Article 4. Accounting records
- Contents of accounting records, making, retention and signing of accounting records of household businesses and individual businesses shall comply with the provisions of Articles 16, 18 and 19 of the Law on Accounting and specific guidelines in Appendix 1 “Forms and methdos for making of accounting records” enclosed herewith.
- Household businesses and individual businesses may apply the provisions of Articles 17 and 18 of the Law on Accounting on making and retention of accounting records in the form of electronic documents in a manner that is suitable to the characteristics of their business operations.
- Contents and appearance of invoices, procedures for making, management and use of invoices (including electronic invoices) shall comply with regulations of law on taxation.
- Household businesses and individual businesses shall use accounting records listed hereunder:
| No. | Description | Code |
| I | Accounting records prescribed herein | |
| 1 | Receipt | Form No. 01-TT |
| 2 | Payment note | Form No. 02-TT |
| 3 | Goods-received note | Form No. 03-VT |
| 4 | Goods-dispatch note | Form No. 04-VT |
| 5 | Salary and income payment worksheet | Form No. 05-LDTL |
| II | Other accounting records prescribed by law | |
| 1 | Invoice | |
| 2 | Slip of payment to state budget | |
| 3 | Bank’s debit note and credit note | |
| 4 | Payment order |
Purposes, forms, contents and methods for making accounting records prescribed herein are elaborated in Appendix 1 “Forms and methods for making accounting records” enclosed herewith.
Article 5. Accounting books
- Contents of accounting books, opening, recording of entries, closure and retention of accounting books of household businesses and individual businesses shall comply with the provisions of Articles 24, 25 and 26 of the Law on Accounting and specific guidelines in Appendix 2 “Forms and methods for recording accounting books” enclosed herewith.
- Household businesses and individual businesses may apply the provisions of Article 26 of the Law on Accounting on opening, recording of entries, closure and retention of accounting books on electronic devices in a manner that is suitable to the characteristics of their business operations.
- Household businesses and individual businesses may apply the provisions of Article 27 of the Law on Accounting on correction of accounting books in a manner that is suitable to the characteristics of their business operations.
- Household businesses and individual businesses shall use accounting books listed hereunder:
| No. | Description | Code |
| 1 | Sales book | Form No. S1-HKD |
| 2 | Book of materials, devices, products and goods | Form No. S2-HKD |
| 3 | Book of business expenses | Form No. S3-HKD |
| 4 | Monitoring book of payment of taxes to state budget | Form No. S4-HKD |
| 5 | Monitoring book of payment of salaries and salary-based contributions of employees | Form No. S5-HKD |
| 6 | Cash fund book | Form No. S6-HKD |
| 7 | Book of bank deposits | Form No. S7-HKD |
Purposes, forms and methods for recording of entries of accounting books are elaborated in Appendix 2 “Forms and methods for recording accounting books” enclosed herewith. A household business or individual business that has more than one business location is required to open accounting books to monitor each of its business locations in details.
Article 6. Determination of revenues, expenses and tax liabilities
Determination of revenues, expenses and tax liabilities earned and incurred in each business line of household businesses and individual businesses shall comply with regulations of law on taxation.
Chapter III
IMPLEMENTATION
Article 7. Effect
- This Circular comes into force from January 01, 2022.
- Decision No. 169/2000/QD-BTC dated October 25, 2000 of the Minister of Finance of Vietnam and Decision No. 131/2002/QD-BTC dated October 18, 2002 of the Minister of Finance of Vietnam shall cease to have effect from the effective date of this Circular.
- 3. Provincial People’s Committees, Provincial Departments of Finance, and Provincial Departments of Taxation shall instruct household businesses and individual businesses to implement this Circular.
- Difficulties that arise during the implementation of this Circular should be reported to the Ministry of Finance of Vietnam for consideration./.
| PP. MINISTER DEPUTY MINISTER Ta Anh Tuan |
APPENDIX 1
FORMS AND METHODS FOR MAKING ACCOUNTING RECORDS
(Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam)
1- Forms of accounting records
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: ……………………………………. |
Form No. 01 – TT
(Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
| RECEIPT
[dd/mm/yy] |
Volume No.:………….
No.: ……..…….. |
Full name of payer: ………………………………..
Address:…………………………………………………………………………..………………
Purpose of payment: …………………………………………………………………………………………..
Amount:……………………… (In words): …………………………………………………………
…………………………………………………………………………………………………………………..
Enclosed with: ………………………………………………………Original documents:
[dd/mm/yy]PREPARED BY
(signature and full name) PAYER
(signature and full name)CASHIER
(signature and full name)
| [dd/mm/yy] | ||||
| REPRESENTATIVE OF THE HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS (signature, full name and seal) |
||||
Amount received in full (in words): …………………………………………………………………
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………….. |
Form No. 02 – TT
(Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
| PAYMENT NOTE
[dd/mm/yy] |
Volume No.:………….
No.: …..…….. |
Full name of recipient: ………………………………..
Address:…………………………………………………………………………..…………………
Purpose of payment: ……………………………………………………………………………………………..
Amount:…………………………….. (In words): ………………………………………………………
……………………………………………………………………………………………………………..
Enclosed with: ………………………………………………… Original documents:
[dd/mm/yy]PREPARED BY
(signature and full name) RECIPIENT
(signature and full name)CASHIER
(signature and full name)
| [dd/mm/yy] | ||||
| REPRESENTATIVE OF THE HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS (signature, full name and seal) |
||||
Amount received in full (in words): …………………………………………………………………
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………….. |
Form No. 03 – VT
(Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
GOODS-RECEIVED NOTE
[dd/mm/yy]
No.: ………………..……..
– Full name of supplier: ………………………………………………………………….
– According to………….. No………………… dated………………………… of ……………………
Place of receipt: ………………………………………………………………………
Quantity Unit price
| No. | Name, brand, characteristics, nature of materials, devices, products or goods | Code | Unit | Quantity | Amount | |||
| Specified in document | Actually received | |||||||
| A | B | C | D | 1 | 2 | 3 | 4 | |
Total |
x | x | x | x | x | |||
– Total amount (in words): …………………………………………………………………
– Number of the original document attached: ………………………………………………………
[dd/mm/yy]
| SUPPLIER (signature and full name) |
WAREHOUSE-KEEPER (signature and full name) |
PREPARED BY (signature and full name) |
REPRESENTATIVE OF THE HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS (signature, full name) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: ……………………………….. |
Form No. 04 – VT
(Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
GOODS-DISPATCH NOTE
[dd/mm/yy]
No.: ………………..……..
– Full name of receiver: ……………. Address (department): ……………………………………
– Purpose of delivery: …………………………………………………………………………..
– Place of delivery: ……………………………………………………………………..
Quantity Unit price
| No.
|
Name, brand, characteristics, nature of materials, devices, products or goods | Code | Unit | Quantity | Amount | |||
| Ordered | Actually delivered | |||||||
| A | B | C | D | 1 | 2 | 3 | 4 | |
Total |
x | x | x | x | x | |||
– Total amount (in words): …………………………………………………………………
– Number of the original document attached: ………………………………………………………
[dd/mm/yy]
| RECEIVER (signature and full name) |
WAREHOUSE-KEEPER (signature and full name) |
PREPARED BY (signature and full name) |
REPRESENTATIVE OF THE HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS (signature, full name) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………….. |
Form No.: 05-LDTL (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
SALARY AND INCOME PAYMENT WORKSHEET
In…………….[month/year]
Payment by resultsTime-based payTime-based payFurlough pay/ suspension pay equal to…..% of salary Furlough pay/ suspension pay equal to…..% of salary Allowances paid by salary fundSalary deductionsSalary deductionsSalary deductionsSalary deductionsSalary deductionsActually received amountActually received amount Number of productsAmountWorking hoursAmountWorking hoursAmount Social insuranceHealth insuranceUnemployment insurance…Personal income tax payableTotalAmountRecipient’s signature
| No. | Full name | Pay step/coefficient | Payment by results | Other allowances | Bonus | Total | Salary deductions | ||||||||||||||||||||||
| A | B | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | C | |||||||||
| Total | |||||||||||||||||||||||||||||
Total amount (in words): ……………………………………………………………………………………
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
2- Methods for making accounting records
RECEIPT
(Form No. 01-TT)
- Purpose: A receipt is issued to certify the cash amount actually deposited to the cash fund and for use as the basis for the cashier to collect cash and record entries in the cash fund book. All cash amounts deposited to the cash fund must be supported by receipts.
- Methods and responsibility for recording entries
– Name and address of the household business or individual business must be clearly indicated in the upper left-hand corner of the Receipt.
– Receipts must be bound into books (unless accounting works of the household business are done electronically). Receipts issued in an accounting period must be numbered consecutively. The date of receipt and payment date must be clearly indicated in each receipt.
– The payer’s full name and address must be clearly indicated.
– The payment content is specified in the “purpose of payment” line.
– The amount deposited to the cash fund in figures and in words, and currency unit (VND) are specified in the “Amount” line.
– The number of original documents attached to the receipt is specified in the next line.
The receipt is made in 2 copies using carbon paper.
A receipt must contain adequate information and bear the signatures and full names of the preparer, representative of the household business/individual business and relevant persons in the receipt form. After receiving payment, the cashier shall specify the amount actually deposited to the cash fund on the “Amount received in full (in words)” line of the receipt before his/her signature and full name are appended thereto.
Copy 1 of the receipt shall be kept by the household business or individual business and used for recording the cash fund book while copy 2 thereof is delivered to the payer.
The representative of the household business/individual business who is also the cashier or preparer may append his/her signature to parts of such concurrent positions on the receipt.
PAYMENT NOTE
(Form No. 02 – TT)
- Purpose: A payment note is issued to certify the cash fund amounts actually spent and for use as the basis for the cashier to make payment using the cash fund and record entries in the cash fund book. All cash fund amounts spent must be supported by payment notes.
- Methods and responsibility for recording entries
Name and address of the household business or individual business must be clearly indicated in the upper left-hand corner of the payment note.
– Payment notes must be bound into books (unless accounting works of the household business are done electronically). Payment notes issued during an accounting period must be numbered consecutively. The date of payment note and payment date must be clearly indicated in each payment note.
– The recipient’s full name must be clearly indicated.
– The payment content is specified in the “Purpose of payment” line.
– The cash fund amount spent in figures and in words, and currency unit (VND) are specified in the “Amount” line.
– The number of original documents attached to the payment note is specified in the next line.
The payment note is made in 2 copies using carbon paper. The cashier shall make payment using the cash fund only after the representative of the household business/individual business signs both copies of the payment note. After receiving payment, the recipient shall specify the amount received in figures, append his/her signature and full name to the payment note.
Copy 1 of the payment note shall be kept by the household business or individual business and used for recording the cash fund book while copy 2 thereof is delivered to the recipient. The representative of the household business/individual business who is also the cashier or preparer may append his/her signature to parts of such concurrent positions on the payment note.
GOODS-RECEIVED NOTE
(Form No. 03-VT)
- Purpose: A goods-received note is issued to certify the quantity of materials, devices, products or goods received for use as the basis of movement of goods into the warehouse and recording entries in the book of materials, devices, products and goods.
- Methods and responsibility for recording entries
Name and address of the household business or individual business must be clearly indicated in the upper left-hand corner of the goods-received note. A goods-received note is used to record materials, devices, products or goods received from external vendors, in-plant production or outsourced processing facilities or found to be in surplus during stocktaking.
The goods-received note must clearly indicate its reference number and date, full name of the supplier, number of invoice or warehousing order, and place of receipt.
Columns A, B, C, D: the ordinal number, name, brand, characteristics, nature, code and unit of materials, devices, products or goods are specified.
Column 1: Quantity specified in document (invoice or warehousing order) is specified.
Column 2: Quantity of materials, devices, products or goods actually received is specified.
Columns 3, 4: The unit price and amount of each type of materials, devices, products or goods actually received are specified.
“Total” line: Total amount of materials, devices, products and goods received under a goods-received note.
“Total amount (in words)” line: Total amount is specified in the goods-received note in words.
A goods-received note is made in 2 copies using carbon paper.
A goods-received note must adequately bear signatures and full names of all of relevant persons. Copy 1 of the goods-received note is kept by the household business or individual business for recording entries in the accounting book while copy 2 is delivered to the supplier.
The representative of the household business/individual business who is also the warehouse-keeper or preparer may append his/her signature to parts of such concurrent positions on the goods-received note.
GOODS-DISPATCH NOTE
(Form No. 04 – VT)
- Purpose: The goods-dispatch note is issued to certify the quantity of materials, devices, products or goods delivered to departments of a household business or individual business and used as the basis for monitoring business expenses.
- Methods and responsibility for recording entries
Name of the household business or individual business must be clearly indicated in the left-hand corner of the goods-dispatch note. A goods-dispatch note may cover one or multiple types of materials, devices, products or goods stored in the same warehouse and recorded in the same item of expenses or used for the same purpose.
Full name of receiver, name of unit (department), number of date of the goods-dispatch note, purpose and place of delivery of materials, devices, products or goods.
– Columns A, B, C, D: the ordinal number, name, brand, characteristics, nature, code and unit of materials, devices, products or goods.
– Column 1: Quantity of materials, devices, products or goods ordered is specified.
– Column 2: Quantity of materials, devices, products or goods actually delivered (which may be equal to or fewer than the one ordered) is specified.
– Columns 3, 4: The unit price and amount of each type of materials, devices, products or goods actually delivered (column 4 = column 2 x column 3) are specified.
“Total” line: Total amount of materials, devices, products or goods actually delivered is specified.
“Total amount (in words)” line: Total amount is specified in the goods-dispatch note in words.
The goods-dispatch note is made in 2 copies using carbon paper.
A goods-dispatch note must adequately bear signatures and full names of all of relevant persons. Copy 1 of the goods-dispatch note is kept by the household business or individual business for recording entries in the accounting book while copy 2 is delivered to the receiver.
The representative of the household business/individual business who is also the warehouse-keeper or preparer may append his/her signature to parts of such concurrent positions on the goods-dispatch note.
SALARY AND INCOME PAYMENT WORKSHEET
(Form No. 05 – LDTL)
- Purpose: The salary and income payment worksheet is a document used as the basis for paying wages, salaries, allowances, bonuses and additional incomes to payers, inspecting payment of salaries to employees of a household business or individual business, and making statistical reports on labour and salary.
- Methods and responsibility for recording entries
A salary and income payment worksheet shall be prepared monthly. A salary and income payment worksheet shall be prepared on the basis of information or statistical reports on working days or products/completed work volume, unit price of time-based pay/unit price of payment by results, etc.
Columns A, B: The ordinal number and full name of the salaried employee are specified.
Column 1: Pay step or coefficiency of the employee is specified.
Columns 2, 3: Number of products and amount paid using the payment by results method are specified.
Columns 4, 5: Working hours and amount paid using the time-based pay method are specified.
Columns 6,7: Working hours and amount paid at the time-based pay rate or furlough pay or suspension pay (equal to …% of salary) are specified.
Column 8: Allowances paid using the salary fund are specified.
Column 9: Other allowances which are included in an employee’s income but not paid using salary and bonus fund are specified.
Column 10: Total amount of bonuses received by an employee is specified.
Column 11: Total amount of salary, allowances and bonuses received by an employee is specified.
Columns 12,13,14,15,16,17: Salary deductions of an employee, including social insurance, health insurance and unemployment insurance contributions, personal income tax payable and total amount of salary deductions are specified. Column 17 is total amount of salary deductions. Column 17 = column 12+ column 13+ column 14+ column 15+ column 16.
Column 18: Amount of salary and income payable by the household business or individual business to employee (Column 18 = Column 11 – Column 17).
Column C: When receiving salary, the employee shall append his/her signature hereto.
The salary and income worksheet shall be prepared at the end of each month according to relevant documents, and submitted to the representative of the household business/individual business for approval. Then, making of payment notes and salary payment may be proceeded. The salary and income payment worksheet shall be kept at the household business or individual business. When receiving salary, each employee is required to append his/her signature in the “Recipient’s signature” column. The person who receives salary on behalf of an employee is required to append both his/her signature and full name. In case of payment of salaries by bank transfer, signatures of employees are not required.
Based on their salary and income payment characteristics, household businesses or individual businesses may add, delete or rearrange columns from column 1 to column 10 and from column 12 to column 16 of the salary and income payment worksheet form in conformity with their actual conditions.
APPENDIX 2
FORMS AND METHODS FOR RECORDING ACCOUNTING BOOKS
1- Forms of accounting books
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: ……………………………….. |
Form No. S1-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
SALES BOOK
Name of the business location: ………………….
Year:……………………
DocumentDescriptionRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesRevenues from supply of goods/services sorted by business linesNotesDistribution or supply of goodsDistribution or supply of goodsServices, construction without supply of materialsServices, construction without supply of materialsServices, construction without supply of materialsProduction, transport, services associated with goods, construction with supply of materialsProduction, transport, services associated with goods, construction with supply of materialsProduction, transport, services associated with goods, construction with supply of materialsOther business operationsOther business operations
| Date of entry | Document | Revenues from supply of goods/services sorted by business lines | |||||||||||||||||||||||||||||
| Reference number | Date | Distribution or supply of goods | |||||||||||||||||||||||||||||
| A | B | C | D | 1 | 2 | …. | 4 | 5 | … | 7 | 8 | … | 10 | … | 12 | ||||||||||||||||
| Total | |||||||||||||||||||||||||||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: ..
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal)
|
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………………….. |
Form No. S2-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
BOOK OF MATERIALS, DEVICES, PRODUCTS AND GOODS
Name of material, device, product or good: ………………..
Year……
DocumentDescriptionReceivedDeliveredDeliveredIn stockIn stockNotes
| Document | Unit | Unit price | Received | ||||||||||||
| Reference number | Date | Quantity | Amount | Quantity | Amount | Quantity | Amount | ||||||||
| A | B | C | D | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
| Opening balance | |||||||||||||||
| Increases during the period | X | X | |||||||||||||
| Ending balance | X | X | X | X | |||||||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal)
|
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………………….. |
Form No. S3-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
BOOK OF BUSINESS EXPENSES
Name of the business location: ……………
Year:……………………
Document DescriptionBusiness expensesBusiness expensesBusiness expensesBusiness expensesBusiness expensesBusiness expensesBusiness expensesDate Total expensesDivided intoDivided intoDivided intoDivided intoDivided intoDivided intoDivided intoElectricity expensesWater expensesTelecommunication service expensesWarehouse, business premises rental expensesAdministrative expenses (costs of stationery, working devices and tools, etc.)Other expenses (costs incurred from organization of conferences or meetings, business trips, liquidation, transfer or sale of fixed assets, outsourcing services, etc.)
| Date of entry | Document | Business expenses | |||||||||||||||||||||||
| Reference number | |||||||||||||||||||||||||
| Labor expenses | |||||||||||||||||||||||||
| A | B | C | D | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||||||||||||
| Increases during the period | |||||||||||||||||||||||||
| Total | |||||||||||||||||||||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………………….. |
Form No. S4-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
MONITORING BOOK OF PAYMENT OF TAXES TO STATE BUDGET
Type of tax:………………..
Year: …………….
Unit:…….
DocumentDescription
| Document | Tax amount payable | Tax amount paid | Notes | |||
| Reference number | Date | |||||
| A | B | C | 1 | 2 | 3 | |
| Opening balance
Amounts arising during the period |
||||||
| Total amounts arising during the period
Ending balance |
||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: ……………………………………… |
Form No. S5-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
MONITORING BOOK OF PAYMENT OF SALARIES AND SALARY-BASED CONTRIBUTIONS OF EMPLOYEES
Year:……………………
Document Description Salary and incomes of employees Salary and incomes of employees Social insuranceSocial insuranceSocial insuranceHealth insuranceHealth insuranceHealth insuranceUnemployment insuranceUnemployment insuranceUnemployment insurance….
| Date of entry | Document | Salary and incomes of employees | |||||||||||||||||||||||
| Reference number | Date | Amount payable | Amount paid | Remaining amount payable | Amount payable | Amount paid | Remaining amount payable | Amount payable | Amount paid | Remaining amount payable | Amount payable | Amount paid | Remaining amount payable | ||||||||||||
| A | B | C | D | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | |||||||||
| – Opening balance
– Amounts arising during the period ……….
– Total amounts arising during the period – Ending balance |
|||||||||||||||||||||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: ……………………………… |
Form No. S6-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
CASH FUND BOOK
Type of the fund: …………….
Reference number of documentDescriptionAmountAmountNotes
| Date of entry | Date of document | Reference number of document | Amount | ||||||||
| Receipt | Payment note | Received | Paid | Remaining amount | |||||||
| A | B | C | D | E | 1 | 2 | 3 | F | |||
| – Opening balance
– Amounts arising during the period |
x | x | |||||||||
| – Total amounts arising during the period | x | x | |||||||||
| – Ending balance | x | x | x | ||||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
| HOUSEHOLD BUSINESS OR INDIVIDUAL BUSINESS:………..
Address: …………………………………….. |
Form No. S7-HKD (Enclosed with the Circular No. 88/2021/TT-BTC dated October 11, 2021 of the Ministry of Finance of Vietnam) |
BOOK OF BANK DEPOSITS
Name of the bank: …………….
Account number: …………..
DocumentDescriptionAmountAmountNotes
| Date of entry | Document | Amount | ||||||||
| Reference number | Date | Received (deposited) | Paid (withdrawn) | Remaining amount | ||||||
| A | B | C | D | 1 | 2 | 3 | F | |||
| – Opening balance
– Amounts arising during the period |
||||||||||
| – Total amounts arising during the period | x | x | ||||||||
| – Ending balance | x | x | x | |||||||
– This book has…..page(s) numbered 01 to ……
– Opening date: …
PREPARED BY (signature and full name) |
[dd/mm/yy] REPRESENTATIVE OF THE HOUSEHOLD BUSINESS/ INDIVIDUAL BUSINESS (signature, full name and seal) |
2- Methods for recording accounting books
2.1. Sales book (Form No. S1-HKD)
- a) This book is opened to record revenues from each group of business lines subject to the same rate of VAT or personal income tax and used as the basis for the household business or individual business and tax authority to determine amounts of VAT or personal income tax payable to state budget in accordance with regulations of law on taxation.
- b) Grounds and methods for recording entries
– Column A: Date of recording entry is specified.
– Columns B, C: Reference number and date of the document supporting the entry are specified.
– Column D: Content of the business operation is specified.
– Columns 1, 2, …., 10…: Revenues from supply of products, goods or services sorted by business lines subject to the same rate of VAT or personal income tax as prescribed by the law on taxation which are used as the basis for declaring and paying tax to state budget are specified.
A household business or individual business may, in addition to the sales book for each group of business lines, also open a sales book for each product, good or service, or another subject, to serve their management requirements or requirements set out by tax authorities.
2.2. Book of materials, devices, products and goods (Form No. S2-HKD)
- a) This book is opened to monitor the warehousing, delivery and inventory of each type of materials, devices, products and goods of a household business or individual business.
- b) Information/figures in the book of materials, devices, products and goods shall be compared with stocktaking results for the purpose of determining whether materials, devices, products and goods in stock are in surplus or deficiency.
- c) Grounds and methods for recording entries
Based on relevant accounting records (goods-received notes, goods-dispatch notes, etc.), entries of the book of materials, devices, products and goods shall be recorded as follows:
+ Columns A, B: Reference number and date of the supporting document are specified.
+ Column C: Content of the business operation is specified to serve the review, examination and verification of information on inventory, where necessary.
+ Column D: Unit of materials, devices, products and goods.
+ Column 1: Unit price of materials, devices, products and goods received, delivered and in stock is specified. The unit price of each type of materials, devices, products and goods received shall be based on the invoice or goods-received note.
The unit price of each type of materials, devices, products and goods delivered shall be determined adopting the weighted average method or “first in, first out” method. To be specific:
(+) Weighted average method: Value of every inventory article equals (=) mean value of each opening inventory article and value of each inventory article sold or produced in the current period. The unit price of each type of materials, devices, products and goods delivered shall be calculated adopting the following formula:
| Average unit price of a type of materials, devices, products and goods delivered | = | (Value of opening inventory + value of materials, devices, products or goods received during the period) |
| (Quantity of opening inventory + quantity of materials, devices, products or goods received during the period) |
(+) “First in, first out method” (FIFO): This method assumes that inventory purchased or manufactured first is sold first and the value of closing inventory is the value of those purchased or manufactured near the end of the accounting period. According to this method, the value of delivered inventory shall apply prices of inventory purchased at or near the beginning of the accounting period; the value of closing inventory shall apply prices of inventory purchased at or near the end of the accounting period.
+ Column 2: Quantity of materials, devices, products and goods received is specified.
+ Column 3: The value (amount) of materials, devices, products and goods received (column 3 = column 1 x column 2) is specified.
+ Column 4: Quantity of materials, devices, products and goods delivered is specified.
+ Column 5: The value (amount) of materials, devices, products and goods delivered (column 5 = column 1 x column 4) is specified.
+ Column 6: Quantity of materials, devices, products and goods in stock is specified.
+ Column 7: The value (amount) of materials, devices, products and goods in stock is specified.
2.3. Book of business expenses (Form No. S3-HKD)
- a) The book of business expenses is opened to record business expenses of each of its business locations, including labour expenses, electricity expenses, water expenses, telecommunication service expenses, warehouse and business premises rental expenses, administrative expenses, and other expenses.
- b) Grounds and methods for recording entries
Based on relevant accounting records, entries of the book of business expenses shall be recorded as follows:
– Column A: Date of recording the entry is specified.
– Columns B, C: Reference number and date of the supporting document are specified;
– Column D: Description of the business operation is specified;
– Column 1: Total business expenses are specified;
– Columns 2 to 8: Expenses incurred shall be recorded in corresponding columns in accordance with regulations of law on taxation and to meet management requirements of the household business or individual business.
2.4. Monitoring book of payment of taxes to state budget (Form No. S4-HKD)
- a) The monitoring book of payment of taxes to state budget is opened to monitor taxes and fees, etc., amounts payable, amounts paid and outstanding amounts payable to state budget of a household business or individual business. This book is opened to record each type of taxes such as VAT, personal income tax, etc.
- b) Information/figures in the monitoring book of payment of taxes to state budget shall be used as the basis for the tax authority to determine whether or not a household business or individual business has made exact, sufficient and timely payment of taxes and fees, etc. to state budget in accordance with regulations of law on taxation.
- c) Grounds and methods for recording entries
Based on relevant supporting documents, entries of the monitoring book of payment of taxes to state budget shall be recorded as follows:
+ Columns A, B: Reference number and date of the supporting document are specified. Supporting documents include tax returns, slips of payment to state budget enclosed with payment note or bank’s debit note, etc.
+ Column C: Content of the business operation is specified to serve the review, examination and verification of information on tax amounts payable, tax amounts paid, and outstanding tax amounts payable, where necessary.
+ Opening balances: the opening balance (carried forward from the previous period) of tax amounts payable shall be specified in column 1; that of the tax amounts paid shall be specified in column 2.
+ Column 1: reflecting the tax amounts payable to state budget by the household business or individual business in accordance with regulations of law on taxation. To be specific:
If the VAT is calculated by percentage (%) of revenues from supply of goods/services, the VAT amount payable shall equal the revenues from supply of goods/services in the sales book multiplied (x) by the corresponding VAT rate (%) prescribed for each business line.
The amount of personal income tax of employees payable shall equal the amount specified in the “total” line of Column 16 (“Personal income tax payable”) in the salary and income payment worksheet.
The personal income tax amount payable of the owner of the household business or individual business shall equal the revenues from supply of goods/services in the sales book multiplied (x) by the corresponding rate (%) of personal income tax prescribed for each business line.
+ Column 2: reflecting the tax amounts paid to state budget by the household business or individual business. Supporting documents of this entry are slips of payment to state budget enclosed with payment notes or bank’s debit notes. If the tax amount paid by a household business or individual business is greater than the tax amount payable, the difference shall be also specified in this column.
2.5. Monitoring book of payment of salaries and salary-based contributions of employees (Form No. S5-HKD)
- a) The monitoring book of payment of salaries and salary-based contributions of employees is opened to monitor the amount payable, amount paid and outstanding amount payable of salaries and salary-based contributions of employees.
- b) Information on this monitoring book shall be used the basis for the social insurance agency to determine the payment of social insurance, health insurance and unemployment insurance amounts, etc. by the household business or individual business in accordance with regulations of law on insurance.
- c) Grounds and methods for recording entries
Based on relevant supporting documents, entries of the monitoring book of payment of salaries and salary-based contributions of employees shall be recorded as follows:
+ Column A: Date of accounting record of salaries and salary-based contributions is specified.
+ Columns B, C: Reference number and date of accounting record of salaries and salary-based contributions are specified. The used accounting record is the salary and income payment worksheet, payment note or bank’s debit note.
+ Column D: Content of the business operation is specified to serve the review, examination and verification of information on amounts payable, amounts paid, and outstanding amounts payable of salaries and salary-based contributions of employees, where necessary.
+ Columns 1, 2, 3: reflecting amounts payable, amounts paid, and outstanding amounts payable of salaries and incomes of employees. Column 1 shall be specified according to the figures in Column 18 of the salary and income payment worksheet. Column 2 shall be specified according to supporting document (payment note or bank’s debit note), and column 3 shall be the difference between column 1 and column 2.
+ Columns 4, 5, 6: reflecting amounts payable, amounts paid, and outstanding amounts payable of social insurance contributions of employees. Column 4 is total amount of social insurance contributions payable (including the amount deducted from an employee’s salary and that recorded as business expenses of the household business or individual business). Column 5 is specified according to the payment note or bank’s debit note of social insurance contributions. Column 6 is the difference between Column 4 and Column 5.
+ Columns 7, 8, 9: reflecting amounts payable, amounts paid, and outstanding amounts payable of health insurance contributions of employees. Column 7 is total amount of health insurance contributions payable (including the amount deducted from an employee’s salary and that recorded as business expenses of the household business or individual business). Column 8 is specified according to the payment note or bank’s debit note of health insurance contributions. Column 9 is the difference between Column 7 and Column 8.
+ Columns 10, 11, 12: reflecting amounts payable, amounts paid, and outstanding amounts payable of unemployment insurance contributions of employees. Column 10 is total amount of unemployment insurance contributions payable (including the amount deducted from an employee’s salary and that recorded as business expenses of the household business or individual business). Column 11 is specified according to the payment note or bank’s debit note of unemployment insurance contributions. Column 12 is the difference between Column 10 and Column 11.
If a household business or individual business modifies the form of salary and income payment worksheet to meet its actual conditions, it shall comply with these guidelines for recording entries of accounting book.
2.6. Cash fund book (Form No. S6-HKD)
- a) The cash fund book is opened to monitor cash collections and payments in VND.
- b) This book is opened for the cashier.
- c) Grounds and methods for recording entries
Entries of the cash fund book shall be recorded according to receipts and payment notes.
Beginning cash balance (carried forward from the end of the previous period) shall be recorded in Column 3.
– Column A: Date of recording is specified.
– Column B: Date of the receipt or payment note is specified.
– Columns C, D: Reference number of the receipt or payment note is specified in ascending and chronological order.
– Column E: The content of the economic operation of the receipt or payment note is specified.
– Column 1: Amount deposited to the cash fund.
– Column 2: Amount of the cash fund spent.
– Column 3: Balance of the fund. The balance of the fund must match the cash amount of the fund.
2.7. Book of bank deposits (Form No. S7-HKD)
- a) The book of bank deposits is opened to monitor deposits at each bank sorted by account numbers of the household business or individual business (a separate book may be opened to monitor transactions of each account number at each bank).
- b) Grounds and methods for recording entries
Entries of the book of bank deposits are recorded according to debit notes, credit notes or bank statements.
Beginning balance of bank deposits (carried forward from the end of the previous period) shall be recorded in Column 3.
Column A: Date of recording entry is specified.
Columns B, C: Reference number and date of the supporting document (debit note or credit note) are specified.
Column D: Summary of the contents of the document.
Column 1: Amount deposited to the bank.
Column 2: Amount withdrawn from the bank.
Column 3: Remaining balance maintained at the bank.
At the end of each month: The remaining balance maintained at the bank is calculated by subtracting amounts deposited from amounts withdrawn from the bank. The balance on the book of bank deposits shall be compared with the balance maintained at the bank where the account of the household business or individual business is opened for determining whether there is any deficiency or surplus.
Link to download the Circular:
Circular No. 88/2021/TT-BTC dated 11/10/2021